It also provides awardee personnel with a record of the awardees practices in the event of personnel changes (only changes to accounting practices or allocation methods need be submitted after the first year). This grant has been channelled through IFRC, which is responsible to ensure the smooth implementation of activities by Global Shelter Cluster partners and co-lead agencies. The examples are adapted from a USAID/Vietnam theory of change training delivered in November of 2021. A copy of the organizations severance policy. After USAID issues a final indirect cost rate, M/OAA/CAS/OCC will establish a provisional rate for the next fiscal year. Therefore, care needs to be taken to ensure that amounts claimed do not exceed award limitations or indirect cost rate ceilings. If any litigation, claim or audit is started before the expiration of the 3-year period, the records shall be retained until all litigations, claims or audit findings involving the records have been resolved. Some issues that may be raised by an M/OAA/CAS/OCC indirect cost rate negotiator during, or after, the review of an indirect cost rate proposal, usually result from non-profit organizations not following the required procedures. Apply Now: USAID Grant Funding for Development Innovation - ICTworks The indirect cost rates will then be reviewed for propriety by M/OAA/CAS/OCC and the Contracting/Awarding officer will be advised of approved rates after negotiation with the organization. Use this sample proposal for guidance on writing funding applications, developing budgets and ideas for new projects. Administrative Assistant, Download Example - Multiple Allocation Method, Title changed in the section 3.B of the Table of Contents from Time Distribution Report to Personnel Activity Report. Audit adjustments need to be clearly delineated to be readily identifiable for verification by this office. USAID grant templates | WASH Matters - WaterAid PDF Implementation Tips USAID Partners - FHI 360 This audit and certified indirect cost proposal will serve as the primary basis for the negotiation of final rates for the audited period. We accept proposals for funding at the following stages: This section of the guidance applies to organizations that are requesting new provisional rates for future periods and/or the finalization of provisional rates for past periods. When an organization considers the final indirect cost rate to be a reasonable estimate of its rate for coming year, it will be established as the new provisional rate. Theory of Change (TOC) Samples | USAID Learning Lab See Appendix II of this guide titled, Frequently Asked Questions, for additional information on the 10% De minimis rate. A lock () or https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely. Follow up, after reviewing the indirect cost proposal, with questions, and/or concerns and may request additional documentation, and/or narrative responses, in support of the proposal (for more detailed steps see Section 2.G., Indirect Cost Proposal M/OAA/CAS/OCCs Review Procedures, of this guide.). Download Example - Time Distribution Report [PDF 48 KB], The sample table identifies the actual direct costs, fringe benefits, overhead, and General and Administrative (G&A) expenses on the organizations fiscal year, and should reconcile to the organizations financial statements. Explain significant variances for all cost elements. The result of this process is an indirect cost rate which is used to distribute indirect costs to individual Federal awards. Establish a final ICR for a prior fiscal year. Branding Guidelines (Training Series on How to Work with USAID: Branding and . Responsibility for the negotiation of indirect cost rates for sub-awardees rests with the prime recipient. Certificate of Indirect Costs in accordance with 2 CFR 200, Subpart F, Appendix IV, Section D. Compile all remaining documentation identified in the indirect cost proposal checklist, such as: The following allocation bases are acceptable examples for use when indirect costs are allocated to benefiting cost objectives by means of an indirect cost rate. The rate in each case must be stated as a percentage which the amount of the particular indirect category (i.e., Facilities or Administration) is of the distribution base identified with that category.______ No. Evaluation As a part of the technical proposal review, typical evaluation criteria include the following: 1. A reconciliation schedule for each indirect cost pool and allocation base showing each reclassification and adjustment to the financial statements to arrive at the cost pools and allocation bases. Make sure that the writer or writing team continues to coordinate closely with the budget preparer who is developing the cost proposal. USAID-BHA Grant 2020-2022 Questions & Answers Question 1: Is there a minimum or maximum length of implementation period per activity? An indirect cost rate is calculated as a percentage by dividing the total allowable indirect costs by an equitable distribution base, as an example: Indirect pool$150,000Distribution base$776,700Indirect cost rate19.31%. USAID is dedicated to protecting the integrity of our foreign assistance efforts and the taxpayer funds entrusted through awards. Depreciation schedule if depreciation is included as indirect costs. can be funded through the PVO Co-Finance Program. It is USAID's policy that grantees that agree to an indirect cost rate ceiling that is less than the government-wide NICRA rate in a contract or grant for cost sharing or other reasons shall not recoup the amounts occasioned by the reduction in the rates on other agreements with the U.S. Government. A copy of the IRS letter granting nonprofit status. Indirect cost Proposal Checklist for First Time NICRA of this guide for the required documentation. Schedule of all awards grouped by funding agency with majority federal funding listed on top. You can download the full 27 page proposal using the download link below the summary. The decision to use either method will depend on the grantee's accounting system. You can find additional guidance in the 'Using and managing local subgrants manual' that is designed for codification of our approach to managing local subgrants under USAID funding for each specific project (please contact [emailprotected] for a copy of the manual). General & Administrative (G&A) rate. A copy of the appeal must be concurrently furnished to the AO. We have created specific templates to help guide and facilitate your management of local subgrants under US Government funding. Only a limited number . Submit a draft NICRA to the organization for their review of the indirect cost rate methodologies, and obtain their concurrence. funding. If USAID wants to negotiate with your organization before deciding whether to grant you an award, your organization should learn about our policies, which will be a part of the contract or assistance award. The site is secure. To prevent substantial overpayment or underpayment of indirect cost during the fiscal year, a revised provisional rate may be requested by the organization. We think you'll kinda like it. PDF GRANTS MANUAL - United States Agency for International Development The final indirect cost rates are negotiated based on the audited actual indirect cost rates. www.grants.gov "Concept Papers must include the following three (3) components. Before sharing sensitive information, make sure youre on a federal government site. Review changes in the indirect cost rate allocation bases for propriety, if applicable. See also BPA site. It is used when proposed grant activities have very well-defined programme elements and milestones that are finite in duration and easily tied to fixed cost amounts that can be determined in advance. Provide the amount of executive compensation paid to the top 5 executives. Note that responsibility for each specific organization is based on the first letter of its name, i.e. Examples of unallowable activities include: services to members, maintenance of membership rolls, public relations, lobbying, and fund raising. Use of couriers or express mail is not encouraged as this may actually delay receipt of a proposal. Once these steps are completed, USAID will make the award to the selected organization. USAID defines the expected results for distinct activities, which may be funded through an A&A award. USAID executes all direct procurement in accordance with, USAID executes assistance in accordance with, When necessary to implement timely changes prior to a formal amendment of AIDAR, the Procurement/Assistance Executive issues. The USAID Begins Search for New NGO Partners for 2023 - fundsforNGOs U.S. Agency for International Development (USAID) Please note that registration does not mean automatic project . Indirect Cost Rate Proposal (ICR) Checklist for Subsequent NICRAs. Employees have sole access for entering own time. If that event does not occur, a final rate will be established and upward or downward adjustments will be made based on the actual allowable costs incurred for the period involved. Once established, a final indirect cost rate is used to adjust the indirect costs claimed. The purpose of the CPS is to establish a clear understanding between the organization and the federal government as to what costs will be charged directly and what costs will be charged indirectly. Meanwhile, we will ensure the integrity of any procurement process by conducting procurement and make payments directly to vendors. Below are some samples of common allocation bases: This method is acceptable provided each joint cost is prorated using an acceptable base. All Federal agencies are required to use the rates and methodology negotiated by USAID and the related organization. Under an In-kind Grant, disbursements are never made directly to the grantee because we procure all necessary commodities and services on behalf of the grantee. The rate should be expressed as the percentage of allowable indirect costs to the allocation base costs selected. Note: Salaries and fringes included in this exhibit are for illustrative purposes only. From the CDCS, we design projects and activities to create an Acquisition and Assistance (A&A) plan. Title 2 of the Code of Federal Regulation Part 200 (2 CFR 200), titled Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards establishes the federal requirements for the determination of allowable and unallowable direct and indirect costs, and is available at the following website: http://www.ecfr.gov. Overhead rate. The .gov means its official. A grantee can provide valuable input as to what is needed to complete the objectives of the grant and provide technical completion of the grant by verifying the delivery of goods or completion of services as needed. A lock () or https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely. An official website of the United States government.
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usaid grant proposal example
